Are all yourcredentialsaccounted for?
Vital tracks every license and check, chases renewals, stops non-compliant staff from slipping through, and turns audit prep into a single click.
- 90 / 60 / 30-day reminders
- One-click audit PDFs
- API-enforced compliance
Doing this by hand is quietly expensive.
Spreadsheets. Calendar reminders. A folder of PDFs nobody trusts. Every licensed professional you employ carries a stack of credentials that expire on their own schedule. The moment one lapses unnoticed, you're out of compliance and exposed. Most teams don't lose to one big failure; they bleed hours every week to follow-ups, re-uploads, and audit scrambles that should never have been manual.
Does all of it for you: collecting, reading, verifying, reminding, and proving. Your team gets its hours back for the work that actually matters.
Live in an afternoon. Hands-off after that.
Programme · one afternoon- 13:00
Add your people
Import your roster by CSV or add team members one at a time, then map the licenses and checks each role requires.
- 13:30
Collect, hands-free
Vital emails every worker a secure link to upload their documents. AI reads each one and pre-verifies the details.
- 14:00
Watch the ledger
Each credential lands on one ledger with a live status: valid, expiring, or expired. Your whole team is visible at a glance.
- ValidCleared to work
- ExpiringRenewal in motion
- ExpiredNot cleared to work
- Daily
Stay ahead of expiry
Automatic 90, 60, and 30-day reminders chase renewals for you. When an auditor asks, export a complete PDF in one click.
Built for the people who can't afford a lapse.
Always-on tracking
Every license, certification, and background check in one ledger, flagged the instant it drifts toward expiry.
Self-chasing renewals
Workers are reminded 90, 60, and 30 days out, branded as you, sent on your behalf, logged for the record.
Audit in one click
Generate inspection-ready PDF reports on demand for the CQC or a client audit. Export to CSV when you'd rather drive yourself.
Integrate into your system
Wire our API into your scheduling or HR tools. Anyone with an expired credential is automatically held back from work. No exceptions.
One nurse, start to audit.
How a healthcare staffing team keeps a single RN cleared to work, without lifting a finger.
- Day 0
Meadowbrook Care adds RN Amara Okafor and imports the four credentials her role requires.
- Day 0
Amara gets a branded email and uploads her RN license, BLS card, and TB test from her phone. AI verifies each in seconds.
- Day 1
Everything lands on the ledger as Valid, except her TB test, which AI flags as expiring within 60 days.
- Day 60 → 90
Vital quietly reminds Amara to renew. She re-uploads, the ledger flips back to green, and she never misses a shift.
- Audit day
A surveyor asks for proof. One click produces a date-stamped PDF of Amara's full compliance history.
Pay per active worker. Less as you grow.
Per month · £199 minimum · ex VAT · cancel anytime
Bands are graduated, like tax bands: each worker is billed at the rate of the band they fall in. 400 active workers is 100 × £5 + 150 × £4 + 150 × £3 = £1,550 a month. Below 40 workers the £199 platform minimum applies. Inactive workers are free.